This is a guest post by Lori Owens
Sometimes you need a little help writing a Custom Binder RFP/RFQ
Writing an RFP (Request For Proposal) or an RFQ (Request for Quote) for custom printed 3-ring binders (or finding a binder option for that variable data) can be a tough undertaking. There are a lot of variables involved, from the purpose of the binder, the artwork, the size, and even the material.
Whether you are looking for a customized printed 3-ring binder or a binder that allows you to print your own labels to provide that variable data for your binder project look no farther – Corporate Image and Naked Binder can help with your needs.
What do you need to specify for your binder RFP or RFQ?
There are some basic things to consider right off. How the binder is being used will be key. How much information is being put in, how it will be used and how it needs to represent your brand are the basic questions.
What Size Custom 3-ring Binder Do We Need?
The two key things to know here are what size paper are you putting in the binder and how much.
Is the paper US standard, half sheet or A4? If you are in the US or Canada, generally it will be 8.5″ x 11″ paper. If not, the chances are your binder will hold A4.
The next measurement to look for is capacity. For a custom manufacturer binder size is actually a measurement of ring capacity, and not the width of the spine of the binder.
In order to determine ring size in reviewing responses to your RFP, we have provided a quick overview of what ring size would be appropriate for your custom binder application, the table below is based on the number of sheets of 20# bond paper. As you can see D-ring binders hold more paper than Round ring binders. If you have a larger ring size and are using tab dividers, a D-ring also holds the paper flatter on the insuring your tabs are visible.
What are Our Priorities in this Custom 3-ring Binder RFP/RFQ?
Before we can quote a binder, you need to decide the look and feel of your binder. (See a gallery of 3-ring binder styles here!) How you are using it and what art and finish you want will determine whether it is a lined and cased binder or paperboard binder, or whether it will print digitally or offset.
Look and Feel of the binder – how it is used – how it fits with your brand
Binder Options (options list here)
Production Time, Methods, and Preferences
Another key consideration you should outline in your RFP is your anticipated project date, and whether or not the “required by” date is firm. We would specify if the request is doable right away. If the required by date is flexible (or far enough out), it allows us to consider all possible options in meeting your request, and maximizing your budget.
Corporate Image and Naked Binder’s manufacturing plant is located in Des Moines, IA, we are happy to say our binders are made in the USA. This allows for a quick turnaround time and also knowing shipping costs would be less than importing binders.
Outlining these preferences in your RFP/RFQ is helpful in generating an accurate response and enabling us to find the most effective solution for your custom binder project.
How Flexible Are Your Custom Binder Specifications?
These options might include ring size, type of paper, turned-edge, flush cut, bare board binder, or paperboard binders, finishes, D-ring, slant D-ring or round ring, artwork… any one of a number of variables. By indicating which specifications may be able to be modified in order to make your project work, this will provide us with the information needed in order to make a proper and accurate response.
Custom Binder Warehousing, Drop Shipping, and Fulfillment
It is important to include information in your RFP about the implementation of your binder program.
Will your binder program require drop shipping to multiple locations, either at the start of the program or throughout the year?
If you’re drop shipping, will it be “blind drop shipping” or white labeling?
Need More Help with Your Custom Binder RFP or RFQ?
Have Questions? We’re always willing to help. Please feel free to contact your sales consultant and let us help understand your project and provide the best possible solution for your binder project. We look forward to working with you! Contact us and let us give you a hand!
Case Study: Prestige Tuxedo Marketing Kit
Director of Marketing | Brand Management
Won American Package Design Award 2014
Are you designing a 3-ring binder for a client or your business? Now you have a resource that covers custom 3-ring binders from binder styles to options.
Well designed binders are beautiful and help boost your brand while organizing your materials. We put together a 3-ring binder resource to make finding the right binder ring, binder materials and styles easier. That way you can concentrate on the award winning designs.
Check out the custom binder resources. Let us know if we missed anything – we are always looking to make your life easier!
Need to know the difference between a portfolio binder and easel binder or a round back binder? Deciding on bare board , cloth or a printed 3-ring binder? How eco friendly a three ring binder can I get? Try 3-ring Binder Styles.
Wondering about what your options for customizing your 3-ring binder? 3-ring Binder Options will have what you need from printing and foil options to the differences in round and D rings.
Know more and look like a genius to your clients! Check out the 3-ring Binder Design Resource Guide today!
When an important contract or opportunity is on the line, you don’t want to present an ordinary folder or binder to pitch your proposal. When it matters, you want to turn to the presentation packaging specialists at Corporate Image who will help you look your best. This custom binder was created with a full-color, printed wrap applied to an elegant cloth cover and then foil-stamped. If you have a need for a small quantity, or you’re on a tight time line, check out our QuickShip binders and tabs which can be shipped in only 5 business days. We also offer a line of attractive binders from our sister company NakedBinder.com that will take your proposal to the next level.
Mix and match cloth with full color printing
Corporate Image has one of the largest selections of binding and packaging fabric in North America. We stock 10 varieties of cloth cover materials. This offers over 200 color and texture choices. We also stock bonded leather and acrylic coated paper, as well as organic cotton, and a cotton/linen blend. Our newest cover material is the Verona series, a natural rayon/viscose cloth which comes from Holland in 37 brilliant colors. These fabrics are widely used in Europe for books, binders, packaging and photo books. Cloth may be decorated with debossing or hot foil stamping. Many of Corporate Image‘s cover materials are 100% cotton with aqueous acrylic coatings. All of our fabrics can be found on our parent website LBS.
Why would you choose a cloth 3-ring binder?
By far a cloth binder is the strongest 3-ring binder you will find. Book cloth is made to last, even with constant use, you can find cloth covered books that look great 30-50 years after they were made. With excellent color choices and high durability, a cloth binder can offer you the best value for your brand. If you make a product that lasts (such as Toyota), this binder will reinforce the notion of your brand as a well made, high quality product.
Types of Cloth for your 3-ring binder
You have a range of cloth options from the Verona Naturals, natural cotton-linen cloths to fabrics with a subtle sparkle. No matter what your need, we have you covered – including both leather and faux leathers.
Fuego custom binder stands out from the crowd
“We wanted an option that would reflect the product and the brand, so the use of natural and environmentally friendly materials was important to us. Corporate Image worked to find a raw binder that could be imprinted with the Fuego logo. The final product is a beautiful and unique binder that reflects our commitment to design and on par with the sales materials it holds.” Yael Wufhart, Fuego North America
The Fuego binder is a bare board binder with a single color of foil stamping.
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