REQUEST:

Writing a RFP or RFQ for Custom 3-ring Binders? Here is a little help.

This is a guest post by Lori Owens

Sometimes you need a little help writing a Custom Binder RFP/RFQ

Writing an RFP (Request For Proposal) or an RFQ (Request for Quote) for custom printed 3-ring binders (or finding a binder option for that variable data) can be a tough undertaking. There are a lot of variables involved, from the purpose of the binder, the artwork, the size, and even the material.

Whether you are looking for a customized printed 3-ring binder or a binder that allows you to print your own labels to provide that variable data for your binder project look no farther – Corporate Image and Naked Binder can help with your needs.

What do you need to specify for your binder RFP or RFQ?

There are some basic things to consider right off. How the binder is being used will be key.  How much information is being put in, how it will be used and how it needs to represent your brand are the basic questions.

What Size Custom 3-ring Binder Do We Need?

The two key things to know here are what size paper are you putting in the binder and how much.

Is the paper US standard, half sheet or A4?  If you are in the US or Canada, generally it will be 8.5″ x 11″ paper.  If not, the chances are your binder will hold A4.

The next measurement to look for is capacity. For a custom manufacturer binder size is actually a measurement of ring capacity, and not the width of the spine of the binder.

In order to determine ring size in reviewing responses to your RFP, we have provided a quick overview of what ring size would be appropriate for your custom binder application, the table below is based on the number of sheets of 20# bond paper. As you can see D-ring binders hold more paper than Round ring binders.  If you have a larger ring size and are using tab dividers, a D-ring also holds the paper flatter on the insuring your tabs are visible.

sizing a 3-ring binder - Corporate Image

What are Our Priorities in this Custom 3-ring Binder RFP/RFQ?

Before we can quote a binder, you need to decide the look and feel of your binder. (See a gallery of 3-ring binder styles here!) How you are using it and what art and finish you want will determine whether it is a lined and cased binder or paperboard binder, or whether it will print digitally or offset.

Look and Feel of the binder – how it is used – how it fits with your brand

custom printed portfolio binder - Corporate Image

Binder Options (options list here)

  • Does your binder need to be printed in full color? Spot UV? Labels? Foil? Cloth?
  • Is a Glossy or Matte finish important?
  • Do you need variable data?
  • Does your binder need to be recyclable?

Durability

  • What specifically is the use of the binder?
  • How often are the contents likely to be referenced?
  • How long does the custom ring binder have to last?

Quantity

  • What is the likely initial order quantity?
  • How frequently would you anticipate reordering, or is this a one time project?

Budget

  • Has a budget been set for the project?

 

Production Time, Methods, and Preferences

Another key consideration you should outline in your RFP is your anticipated project date, and whether or not the “required by” date is firm. We would specify if the request is doable right away. If the required by date is flexible (or far enough out), it allows us to consider all possible options in meeting your request, and maximizing your budget.

Corporate Image and Naked Binder’s manufacturing plant is located in Des Moines, IA, we are happy to say our binders are made in the USA. This allows for a quick turnaround time and also knowing shipping costs would be less than importing binders.

Outlining these preferences in your RFP/RFQ is helpful in generating an accurate response and enabling us to find the most effective solution for your custom binder project.

How Flexible Are Your Custom Binder Specifications?
How to Spec a RFP Binder - Corporate ImageDepending on your budget for the project, it may be possible for us to meet all of your expectations and requirements and we can determine this for you right up front. There are also options that you may not have thought of which can add value to your binders while also saving you money.

These options might include ring size, type of paper, turned-edge, flush cut, bare board binder, or paperboard binders, finishes, D-ring, slant D-ring or round ring, artwork… any one of a number of variables. By indicating which specifications may be able to be modified in order to make your project work, this will provide us with the information needed in order to make a proper and accurate response.

Custom Binder Warehousing, Drop Shipping, and Fulfillment

It is important to include information in your RFP about the implementation of your binder program.

Will your binder program require drop shipping to multiple locations, either at the start of the program or throughout the year?

If you’re drop shipping, will it be “blind drop shipping” or white labeling?

Need More Help with Your Custom Binder RFP or RFQ?

Have Questions? We’re always willing to help. Please feel free to contact your sales consultant and let us help understand your project and provide the best possible solution for your binder project. We look forward to working with you! Contact us and let us give you a hand!

 


What are people saying about working with Corporate Image? Lets find out…

Case Study:  Prestige Tuxedo Marketing Kit

“After extensive research and exhausting all avenues looking for the perfect company with the credentials and know-how we felt necessary for our project, Corporate Image stood out as the clear frontrunner. We simply couldn’t have been more pleased with the final result of our binders. The excellent craftsmanship exceeded our expectations and continues to create quiet a buzz each time someone new sees the binders for the first time. As for customer service, our representative Barb McChesney was absolutely amazing to work with. Her knowledge of the process and complete commitment to making sure we were 100% satisfied with the end result made our decision to partner with Corporate Image even more enjoyable. I would absolutely recommend Corporate Image – and have done so already. Without a doubt, Prestige Tuxedo will be a repeat customer.”

 

Michael Shuemaker

Director of Marketing | Brand Management

Prestige Tuxedo

Knoxville, TN

Custom cloth and foil stamped 3-ring binder  - Corporate Image

Project specifics:

  • Holds wire-o bound materials
  • Slate Grey cloth binder with black foil stamping Cover
  • Black end leaf liner
  • Portfolio closure binder
  • Magnet Closure

Won American Package Design Award 2014

wire-o binding in a portfolio binder - Corporate Image


New Design Resource for Custom 3-ring Binders

Are you designing a 3-ring binder for a client or your business? Now you have a resource that covers custom 3-ring binders from binder styles to options.

CI custom printed 3 ring bindersThe more you know about a 3-ring binder and how to customize it, the easier it will be to explain it to your boss, client, or designer.

Well designed binders are beautiful and help boost your brand while organizing your materials. We put together a 3-ring binder resource to make finding the right binder ring, binder materials and styles easier. That way you can concentrate on the award winning designs.

Check out the custom binder resources.  Let us know if we missed anything – we are always looking to make your life easier!

Need to know the difference between a portfolio binder and easel binder or a round back binder?  Deciding on bare board , cloth or a printed 3-ring binder? How eco friendly a three ring binder can I get?  Try 3-ring Binder Styles.

Wondering about what your options for customizing your 3-ring binder?  3-ring Binder Options will have what you need from printing and foil options to the differences in round and D rings.

Know more and look like a genius to your clients!  Check out the 3-ring Binder Design Resource Guide today!


Custom Proposal Binders

Printed Wrap on Cloth Binder
Look your best when pitching an important proposal

When an important contract or opportunity is on the line, you don’t want to present an ordinary folder or binder to pitch your proposal. When it matters, you want to turn to the presentation packaging specialists at Corporate Image who will help you look your best. This custom binder was created with a full-color, printed wrap applied to an elegant cloth cover and then foil-stamped. If you have a need for a small quantity, or you’re on a tight time line, check out our QuickShip binders and tabs which can be shipped in only  5 business days. We also offer a line of attractive binders from our sister company NakedBinder.com that will take your proposal to the next level.


Sumptuous Cloth Binders

Cloth Binder

Mix and match cloth with full color printing

Corporate Image has one of the largest selections of binding and packaging fabric in North America. We stock 10 varieties of cloth cover materials. This offers over 200 color and texture choices. We also stock bonded leather and acrylic coated paper, as well as organic cotton, and a cotton/linen blend. Our newest cover material is the Verona series, a natural rayon/viscose cloth which comes from Holland in 37 brilliant colors. These fabrics are widely used in Europe for books, binders, packaging and photo books. Cloth may be decorated with debossing or hot foil stamping. Many of Corporate Image‘s cover materials are 100% cotton with aqueous acrylic coatings. All of our fabrics can be found on our parent  website LBS.

Why would you choose a cloth 3-ring binder?

By far a cloth binder is the strongest 3-ring binder you will find.  Book cloth is made to last, even with constant use, you can find cloth covered books that look great 30-50 years after they were made.  With excellent color choices and high durability, a cloth binder can offer you the best value for your brand. If you make a product that lasts (such as Toyota), this binder will reinforce the notion of your brand as a well made, high quality product.

Types of Cloth for your 3-ring binder

You have a range of cloth options from the Verona Naturals, natural cotton-linen cloths to fabrics with a subtle sparkle. No matter what your need, we have you covered – including both leather and faux leathers.


Foil Stamping Adds Impact to Your Custom Binder

Fuego custom binder stands out from the crowd

“We wanted an option that would reflect the product and the brand, so the use of natural and environmentally friendly materials was important to us. Corporate Image worked to find a raw binder that could be imprinted with the Fuego logo. The final product is a beautiful and unique binder that reflects our commitment to design and on par with the sales materials it holds.” Yael Wufhart, Fuego North America

The Fuego binder is a bare board binder with a single color of foil stamping.


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