This is a guest post by Lori Owens
Sometimes you need a little help writing a Custom Binder RFP/RFQ
Writing an RFP (Request For Proposal) or an RFQ (Request for Quote) for custom printed 3-ring binders (or finding a binder option for that variable data) can be a tough undertaking. There are a lot of variables involved, from the purpose of the binder, the artwork, the size, and even the material.
Whether you are looking for a customized printed 3-ring binder or a binder that allows you to print your own labels to provide that variable data for your binder project look no farther – Corporate Image and Naked Binder can help with your needs.
What do you need to specify for your binder RFP or RFQ?
There are some basic things to consider right off. How the binder is being used will be key. How much information is being put in, how it will be used and how it needs to represent your brand are the basic questions.
What Size Custom 3-ring Binder Do We Need?
The two key things to know here are what size paper are you putting in the binder and how much.
Is the paper US standard, half sheet or A4? If you are in the US or Canada, generally it will be 8.5″ x 11″ paper. If not, the chances are your binder will hold A4.
The next measurement to look for is capacity. For a custom manufacturer binder size is actually a measurement of ring capacity, and not the width of the spine of the binder.
In order to determine ring size in reviewing responses to your RFP, we have provided a quick overview of what ring size would be appropriate for your custom binder application, the table below is based on the number of sheets of 20# bond paper. As you can see D-ring binders hold more paper than Round ring binders. If you have a larger ring size and are using tab dividers, a D-ring also holds the paper flatter on the insuring your tabs are visible.
What are Our Priorities in this Custom 3-ring Binder RFP/RFQ?
Before we can quote a binder, you need to decide the look and feel of your binder. (See a gallery of 3-ring binder styles here!) How you are using it and what art and finish you want will determine whether it is a lined and cased binder or paperboard binder, or whether it will print digitally or offset.
Look and Feel of the binder – how it is used – how it fits with your brand
Binder Options (options list here)
Production Time, Methods, and Preferences
Another key consideration you should outline in your RFP is your anticipated project date, and whether or not the “required by” date is firm. We would specify if the request is doable right away. If the required by date is flexible (or far enough out), it allows us to consider all possible options in meeting your request, and maximizing your budget.
Corporate Image and Naked Binder’s manufacturing plant is located in Des Moines, IA, we are happy to say our binders are made in the USA. This allows for a quick turnaround time and also knowing shipping costs would be less than importing binders.
Outlining these preferences in your RFP/RFQ is helpful in generating an accurate response and enabling us to find the most effective solution for your custom binder project.
How Flexible Are Your Custom Binder Specifications?
These options might include ring size, type of paper, turned-edge, flush cut, bare board binder, or paperboard binders, finishes, D-ring, slant D-ring or round ring, artwork… any one of a number of variables. By indicating which specifications may be able to be modified in order to make your project work, this will provide us with the information needed in order to make a proper and accurate response.
Custom Binder Warehousing, Drop Shipping, and Fulfillment
It is important to include information in your RFP about the implementation of your binder program.
Will your binder program require drop shipping to multiple locations, either at the start of the program or throughout the year?
If you’re drop shipping, will it be “blind drop shipping” or white labeling?
Need More Help with Your Custom Binder RFP or RFQ?
Have Questions? We’re always willing to help. Please feel free to contact your sales consultant and let us help understand your project and provide the best possible solution for your binder project. We look forward to working with you! Contact us and let us give you a hand!
We will get calls from people asking what the hole placement is for various rings in binder – from A4 to notebook sized binders.
Until know, we didn’t have a great visual that explain it. Then we found this chart which offers an instant reference for 12 different binder ring configurations. Most of you probably don’t get as excited as we do about these things, but there it is. We were psyched.
Find your binder ring size and the space between the rings is listed on the right:
I have a half sheet notebook binder, and need to punch paper for it. I thumb down until I find “US 3 rings for 51/2 x 81/2″ paper.
There are 3-rings and it says “(2x 2 3/4″)”. This means there are two spaces, 2-3/4″ wide. Since it is a 3 ring set up, set up the middle ring in the center and the other two rings 2-3/4″ our from that and – voilá! – perfectly spaced rings.
The perfect guide for hole placement in 3-ring binders. Carry your copy with you always!
Naked Binder is our line of well designed, eco friendly 3-ring binders providing you with an off the shelf option for what you need.
Like Corporate Image’s binders, the Naked Binder lines are strong, well crafted and designed to make a statement. Made from FSC certified 100% post consumer waste board and tested to 250,000 flexes (and that was the bare board binder), these binders offer you a sustainable option for your proposals, office supplies and storage. All of the Naked Binder products are acid neutral, so they will not harm your papers or photos if you are storing over time.
Naked Binder is a sister company of Corporate Image that dovetails with our ideals, production and craftsmanship to offer you a full range of 3-ring binders for what ever your need, from notebook binders to pocket folders.
Naked Binders are perfect for proposals, conferences, meetings, archives or office binders, thees binders are easily labeled, written on, screen printed or even letter pressed if you need them customized.
For those of you who like the concise half sheet notebook binders, you will be happy to know that you can get all the extras with a small binder that are available with a full sized binder.
Notebook binders are great for meetings, conferences, workshops. A great combination of form and function, these smaller 3-ring binders offer great branding in a package people will enjoy carrying around. Many people despair at finding the same great “extras” that you can get with a full sized binder.
Corporate Image would like to let you know that a notebook binder has no limitations!
Index Tab Dividers for notebook binders
Available in banks of 4-8 tabs, full color printing, the notebook tab dividers are every bit as flexible and customizable as full sized tabs.
Paper Pockets for half sheet notebook binders
Pockets in vinyl binders rip out after a few uses, but these great paper pockets will last. A paper binder pocket is a clip in pocket folder for your binders. It can be used combined to work both as a tab divider or separate pocket depending on what you need. This means information can be added anywhere in the binder, not just shoved in on the inside covers.
Added benefits are the ability to print full color for maximum branding – these binder pockets will match any of your other pieces from the binder to you information. If you business is very eco-friendly, a fully recyclable bare board binder pocket might be the way to go:
Half sheet notebook binders have a full range of options that can help you get your information to the people you want to reach. The smaller binder saves you on shipping costs, materials and printing costs while delivering a big impact.
A Notebook binder offers you a unique branding opportunity: All the information you want your customer to have in a portable fit-in-briefcase size.
In this age of portable gadgets where a phone is the new laptop computer, asking people to carry a full size binder can be a bit much. And yet, there are times that having your information in a binder is the only way to insure both branded shelf presence and the immediacy of print.
Enter the Half Sheet Notebook binder, a 3 ring binder that uses half sheet sized paper. Small, portable and fully customizable, the notebook binder is something people will carry with them, use and re-use.
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